5.1 FREEDOM OF ASSOCIATION AND COLLECTIVE BARGAINING
The suppliers to Termidor are expected to support the establishment of employer-employee dialogue and recognize the right of all employees to form and join trade unions, or similar associations of their own choosing, and bargain collectively.
Disciplinary or discriminatory actions from the supplier against employees who join an association, or by other means organize themselves, are not accepted.
5.2 FORCED LABOUR
Termidor does not accept any form of forced or compulsory, bonded, or any other type of labour that is considered illegal in the supply chain. Employees shall be free to leave their employment after reasonable notice as required by national law or contract.
5.3 CHILD LABOUR
Termidor does not accept any child labour, in accordance with the ILO Declaration on Fundamental Principles and Rights to Work.
5.4 ELIMINATION OF DISCRIMINATION
No employee shall be discriminated based on race, gender, national origin, ethnicity, political opinion, social group, religion, age, sexual orientation, marital status, pregnancy, health, disability, or other classes protected by law.
Supplier shall strive to achieve equal conditions for employees possessing the same qualifications.
6. EMPLOYMENT CONDITIONS
All employees shall be entitled to an agreement, that states the terms and conditions of the employment including wages, benefits, and working conditions.
6.1 WORKING HOURS
Termidor expects the supplier to comply with the maximum number of regulated working hours stipulated in the local laws in the country where the supplier performs its business.
Overtime must always be in accordance with the national applicable law.
Wages and benefits shall meet at least legal or industry minimum standards and always be sufficient to cover basic needs.
Working relationships shall be legally binding, and all obligations to employees under national labour or social security laws and regulations shall be respected.
7. WORKING CONDITIONS
Termidor requires from the supplier that the safety and health of the employees shall be always a priority. Termidor expects the supplier to take responsibility for the health and safety for their employees, control hazards, and take the best possible precautionary measures against work-related accidents and diseases.
It is of vital importance that the supplier makes risk assessments for all working tasks, gives the employees sufficient training and information of how to best protect themselves from injuries in the course of work. The supplier shall, free of charge, provide the correct personal protective clothing and equipment (PPE) to all employees in any harmful or potential risk working areas.
First aid equipment must be available at each facility and at least one person in each department must have training in basic first aid.
7.1 BUILDING AND FIRE SAFETY
All buildings shall be safe, maintained and checked regularly – this is valid in the factory premises, office area as well as living, dining, and recreational facilities.
All employees shall be aware of the safety arrangements in the facility, such as knowledge about the whereabouts of the emergency exits, fire extinguishers, first aid equipment, etc. Evacuation plans shall be displayed in the facility and the fire alarm tested regularly. Evacuation drills shall be performed.
7.2 FACTORY CONDITIONS
It is important for the employee’s wellbeing that the factory environment is clean and free from pollution. The temperature and noise level in the factory must be tolerable as a working environment and the ventilation must be sufficient.
Sanitary facilities must be sufficient for the number of employees at the premises.
Termidor follows a zero-tolerance policy for all forms of corruption, including extortion, embezzlement, favours, and bribery. Termidor will not accept any type of corruption related to our business and we expect all our suppliers, employees, and partners in the supply-chain to embrace this policy.
9. ENVIRONMENTAL STANDARDS
The supplier of Termidor shall comply with all applicable environmental laws and regulations in the country of operation. We also expect the supplier to make every effort to reduce the environmental impact of their business by adopting best practice principles in terms of environmental management. We expect the supplier to continuously seek improved methods and to have a precautionary approach to environmental challenges as prevention is better than remediation. This view will lead to continuous improvement which is key for a successful environmental management.
When possible, the supplier to Termidor should proactively offer more sustainable materials or solutions for waste reduction, re-use and/or re-cycling of materials. Termidor expects the supplier to participate in actions to monitor, report and reveal environmental data. Termidor recommends the supplier to implement ISO 14001 or similar, as it will give the needed systematic approach to environmental management.
Termidor requires that the supplier shall have and provide valid Safety Data Sheets (SDS) for all supplied chemicals, and in local language for all chemicals classified according to EU CLP regulation.
A supplier to Termidor shall have a procedure for storage, handling and use of chemicals. The supplier shall ensure that all packaging of chemicals is properly labelled according to the Globally Harmonized System of Classification and Labelling of chemicals (GHS) / Classification and Labelling and Packing of Chemicals (CLP) system to ensure the contents are known and potential risks are minimized.
A supplier to Termidor is expected to make sure that all employees that handle chemicals have the sufficient competence to do so and are adequately trained.
9.2 EMISSIONS AND WASTE
A supplier to Termidor shall ensure compliance with all applicable laws and regulations pertaining to air, water, and noise pollution, as well as ground contamination and, if required, obtain the necessary permits and be able to demonstrate compliance with these permits.
Precautionary steps shall be taken by supplier to prevent chemicals to leak into air, ground and water and shall dispose of chemicals in compliance with legal regulations. Hazardous waste must be monitored and minimized.
Air emissions generated from operations are to be characterized, monitored, controlled, and treated as required as per legal regulations prior to discharge or disposal.
Wastewater and solid waste generated from operations, industrial processes, and sanitation facilities are to be monitored, controlled, be used at a high level of efficiency, and treated as required by legal regulations prior to discharge or disposal.
Energy usage shall be monitored and used at a high level of efficiency. Whenever possible, Termidor recommends using renewable energy.
10. CONFLICT MINERALS
A supplier to Termidor shall adhere to the EU Conflict Minerals Regulation.
The supplier shall make sure that in case any conflict mineral/s are supplied to Termidor, they are responsibly sourced, and proof of origin must be presented.
11. PRODUCT SPECIFICATIONS
A supplier to Termidor shall comply with given technical product specifications for products, materials, and substances. Any change/correction of technical information or Safety Data Sheet shall in timely manner be agreed upon in writing/e-mail with Termidor.
A supplier to Termidor shall upon request from Termidor and/ or Termidor’s customers, be prepared to issue necessary certificate and/or documentation for their products for regulatory purposes and customer demands.
To keep and maintain high quality output, Termidor strongly recommends that a quality policy is implemented at the supplier and that there are documented quality goals in place. There should be a system to handle discrepancies and deviations. When a discrepancy or a deviation occurs, there should be clear processes on how to manage and improve such occurrences. Termidor recommends the supplier to implement ISO 9001 or similar, as it will give the needed systematic approach to quality management.
13. ASSESSMENT AUDIT AND MONITORING
Termidor or its third-party representative reserves the right to make audits to the supplier, to monitor compliance with this Code of Conduct, at any time. In order to enhance the transparency within the supply chain in relation to sustainability and compliance with this Code of Conduct, Termidor is working with a Supplier Self-Assessment.
Termidor request of you as a supplier to take part and co-operate in the self-assessment questionnaires without delay.
If an audit or the self-assessment reveals less than full compliance with this Code of Conduct, a corrective action plan needs to be made and full responsibility needs to be taken by the supplier for ensuring that this plan is implemented according to the defined time plan.
Should Termidor find that a supplier does not comply with this Code of Conduct, we will expect corrective actions in a suitable and agreed time limit.
Termidor encourages reporting of misconduct in relation to our Code of Conduct.
16. COMPLIANCE COMMITMENT WITH TERMIDOR’S CODE OF CONDUCT
The supplier acknowledges that this Code of Conduct is followed in their own organization. This Code of Conduct shall also be communicated in the supply chain, for all products and services supplied to Termidor.
General Data Protection Regulation (GDPR) needs to be taken in account in case private data regarding any EU citizen is collected – https://gdpr.eu/